Plain-language summary: we process the documents you upload to extract data, we don't sell your data or your documents, and we delete uploaded files automatically after a retention window you can configure. Details below.
We collect information in three ways: what you give us directly, what our systems generate automatically, and the content of the documents you upload for processing.
We use the information above to:
The receipts, invoices and other files you upload ("Documents") are the core of what we process, so we treat them with extra care:
Uploaded Documents and their extracted output are kept for a default retention window of 30 days, after which they are automatically and permanently deleted from our production systems. You can:
Account information and billing records are retained for as long as your account is active, and for a limited period afterward as required by tax and accounting law.
We apply industry-standard safeguards, including encryption in transit and at rest, access controls limiting who inside our team can reach production data, and regular review of dependencies for known vulnerabilities. No method of transmission or storage is 100% secure, and we can't guarantee absolute security — but we treat any suspected breach as a priority incident and will notify affected users as required by applicable law.
Depending on where you live, you may have the right to:
To exercise any of these rights, contact us using the details in the Contact section below. We'll respond within the timeframe required by applicable law (for example, 30 days under GDPR).
ScanTo.pro's infrastructure may process data in countries other than your own. Where we transfer personal data internationally, we rely on appropriate safeguards such as standard contractual clauses or equivalent mechanisms recognized under applicable data protection law.
ScanTo.pro is not directed at children under 16, and we do not knowingly collect personal information from them. If you believe a child has provided us with personal information, please contact us and we will delete it.
We may update this Privacy Policy from time to time. If we make material changes, we'll notify active account holders by email and update the "Last updated" date at the top of this page. Continued use of ScanTo.pro after changes take effect constitutes acceptance of the revised policy.
Questions about this policy or how we handle your data? Reach out and we'll get back to you personally — this is a small, independent team, not a support queue.